DCCARC Constitution

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DCCARC Constitution Revision 05-26-16




(Revised 05-26-16)




Article I

Name of Organization

DeKalb/Cannon County Amateur Radio Club


Article II

Purpose & Preamble

 The Purpose for which the DeKalb/Cannon County Amateur Radio Club is organized is to secure the benefits and pleasures of the association of persons commonly interested in Amateur Radio in DeKalb/Cannon and Surrounding Counties, to further the exchange of information and cooperation between members, to support local Amateur Radio repeaters, to promote radio knowledge, fraternalism, and individual operating efficiency, and to serve the public as a valuable, voluntary, non-commercial communication service, particularly with respect to providing emergency communications, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.


Article III –  Membership

 Section 1.  Eligibility

 Membership in the DeKalb/Cannon County Amateur Radio Club will be open to all persons interested in Amateur Radio in DeKalb/Cannon and Surrounding Counties.  Membership will be by written request.


Section 2.  Classification of Membership

A.) Active Membership: Includes all club privileges as well as the right to hold club office and vote for club officers and club business. An Active Member must be a Licensed Amateur Radio Operator, participate in 4 club activities (club meetings, operating events, & VE Testing Administrators) and pay yearly dues. 

B.) Associate Membership: Includes all privileges except to hold club office and vote for club officers and club business. An Associate Member does NOT have to be a Licensed Amateur Radio Operator.

C.) Family Membership: Is the same as “Active Membership” but places a limit on the dues for families with more than one Licensed Amateur Radio Operator living in the same household. Up to 2 Votes per family.

D.) Lifetime Membership: Includes individuals that have given substantial substance to the club and shall be voted on by active club members at a regular club meeting.  Regular yearly club dues will be exempted from Lifetime Members.

 Section 3.  Membership Dues – (Dues must be paid by the February club meeting of each year.)

 A.) Active Membership $20.00 per Year

B.) Associate Membership $ 10.00 per Year

C.) Family Membership $30.00 per Year

The club year runs from January 1 through December 31 each year.


Section 4.   Membership Roster

 A Membership Roster will list all members and will be prepared by the secretary.  The list will be updated monthly before the regularly scheduled meeting.  The contents of the list may be used as seen fit by the voting membership.  Each member of the club may receive a copy upon request.


Section 5.   Meetings

The regular meeting of the membership will usually be held on the last Thursday of each month.  Any individual meeting date may be changed by a majority vote.  Announcements of time and place of the meeting will be made no later than one (1) week prior to the meeting.

 Special meetings of the membership may be called by the President upon the written request of any five members.  The membership will be sent written/e-mail notice two (2) weeks before all special meetings of the membership.  The members present at the meeting will constitute a quorum for the transaction of new business.  A majority vote will be necessary for the passage of a motion.


Article IV – Officers

Section 1.  Number of Officers and Title

The number of Officers will be four.  They will be President, Vice President, Secretary, and Treasurer.  The Secretary and Treasurer may be the same individual or two individuals.  The Club may desire to select other officers, such as Program Director, Meeting Coordinator, Editor of the Newsletter, and others, etc.

Section 2.  Term of Office

The term of office will be for one (1) year.


Section 3.  Election of Officers

The officers will be elected from nominations from the floor and by vote of the majority of the members present at the November or December meetings.


Section 4.  Duties of the Officers

President:  The President will preside at all meetings.  The President will enforce due observance of the constitution and sign all official documents adopted, and do customary duties pertaining to the office.

Vice President:   The Vice President will assume all duties of the President in the President’s absence and other duties as may be assigned by the President.  In addition will organize club activities, plan and recommend contest for operating benefits, and advance club interest and activity as approved by the Club.  He also will maintain close liaison with the Section Emergency Coordinator to further Club participation and assistance whenever needed.

Secretary:   The Secretary will keep a record of all proceedings of both Board and Membership meetings, keep a roster of all members, carry on correspondence, read communications and will mail written notices of meetings requiring such notices to every active member upon direction of the President.  At the expiration of the Secretary’s term, all record and administrative materials belonging to the Club will be turned over to the new Secretary.

Treasurer:   The Treasurer will receive and receipt all monies paid to the club.  He/She will pay no monies from the club account unless authorized by the Club and each check must bear two (2) signatures.  The President may authorize small expenditures for normal club operating expenses.  At each regular meeting the Treasurer will report the financial condition of the club.  At the expiration of the Treasurer’s term, all financial records belonging to the Club will be turned over to the incoming Treasurer.


Article V – Committees

Section 1.  Committees

The President is authorized to appoint Committees, either standing or temporary, as may be deemed advisable.  The time and place of the Committee meeting, and the method of giving notice will be determined by the Committee Chairman.


Article VI – Amendments

The power to make, amend, or repeal Articles of the Constitution of the Club is vested in the Vote of the Membership as designated below.

Section 1.  Submitting

Proposed Amendments to the Constitution will be submitted to the President in writing as a valid motion.

Section 2.  Presenting

The President will present the proposed Amendment to the Membership at the regular meeting of the Club.  Voting on the proposed Amendments will be according to Section 3 of this article and will take place no sooner than thirty (30) days and not later than (60) days following presentation to the Club.

Section 3.  Amendment Vote

Amendment vote will occur at the regular meeting.  Qualified voting members will be those in good standing whose dues have been paid through the date the vote is taken.  The proposal will be adopted by two-thirds (2/3) of the votes cast.


Article VII – Parliamentary Procedure

In all matters covered and not covered by the Constitution of the Club will be governed by the latest edition of Roberts Rules of Order.


Article VIII – Amendments

  1. That the DeKalb County Amateur Radio Club be re-named as the DeKalb/Cannon Amateur Radio Club, and furthermore that if a club is started in Cannon County that the club name revert back to DeKalb County Amateur Radio Club upon said event. (Adopted 10-27-11)


Adopted  _10-27-2011_________________________

President __Wm. Freddy  Curtis_– KC4GUG_